Access
You have a right to receive confirmation as to whether Aquent is processing your personal data, and to access that personal data. You also have a right to be informed of the purpose of our processing, the categories of personal data concerned, The categories of recipients to whom your data is disclosed, the period for which personal data will be stored or the criteria used to determine that period.
Rectification / Correction
You have the right to correction, without undue delay, of inaccurate or incomplete personal data we hold about you.
Erasure
You have the right to request that we erase personal data we hold about you and to no longer process that data.
Restriction on Processing
You are entitled to request suspension of processing of your personal data in certain circumstances, for example to contest and verify the accuracy of the personal data we hold about you, to contest the legitimate grounds of our processing of your personal data.
Portability
You have a right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine readable format and to have those data transmitted to another party.
To Object to Processing
You have the right to object at any time to processing of your personal data on the basis of our legitimate interest unless we demonstrate compelling legitimate grounds for the processing which overrides your interests, rights and freedoms or for the establishment, exercise or defense of legal claims. You also may object to our use of your personal data for direct marketing.
To Object to Automated Decision Making
You have the right to object to a decision based solely on automated processing, including profiling which produces legal effects concerning you or has similarly significant effects on you.
Right to Lodge a Complaint
You have the right to lodge a complaint with an applicable supervisory authority if you believe that the processing of your data infringes your rights under the General Data Protection Regulation (GDPR).
Right to Withdraw Consent
If our processing of your personal data is based on consent, you have the right to withdraw consent at any time.
How to Exercise Your Rights
To exercise your right to erasure or your right of access please complete the webform here
If you wish to exercise other rights listed above please contact privacy@aquent.com and we will assist you with your request.
Identity Verification
We may need to request additional information to verify your identity before we can fulfill your request. Please be aware that the processing of your personal data is necessary for performance of our services. If you request erasure, restriction on processing, or withdraw consent, we may be unable to continue providing the services.
Data Category and Lawful Basis of Processing
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HR Data, which includes information received from employees (Talent an internal staff), and applicants such as:
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Information received from Client, Prospective Client and Prospective Talent (applicants) Information which may include business contact details, job title, industry, Company, IP address. |
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Information received from third parties such as vendors, credit reference agencies, background screening companies including company number, VAT number, bank details, contact details (which may be personal data in some instances). |
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Information we collect from you that falls into special categories of data including:
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Information we collect through your use of our website including:
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Information Collected from Aquent Gymnasium registered users including:
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Lawful Basis of Processing EU and UK Resident Personal Data
Aquent may only process EU resident personal data if we have a lawful basis to do so. In most cases the lawful basis for processing your data will be one of the following:
- To comply with a contractual obligation, for example for providing services to and billing clients, or to perform our obligations under an employment agreement
- To comply with our legal obligations, for example obtaining proof of your right to work status, or in order to comply with applicable employment or tax laws
- Where you have given your consent to the relevant processing activity for the purposes of which we have informed you. Where this is the case, you always have the right to withdraw that consent
- Where it is necessary for our legitimate interests or those of a third party, provided that our legitimate interests are not overridden by your interests or rights which require protection of your data. For example, to manage our recruitment process effectively, to protect Aquent’s against risk, to maintain product development and enhancement, for effective marketing.
Special Categories of Data
We also may collect and use special categories of data in certain situations. Generally the basis for processing such data will be:
- you have provided your explicit consent. Where this is the case, you always have the right to withdraw that consent;
- we need to do so to carry out our legal obligations (e.g. in the context of employment, social security and social protection law, or for a collective agreement) for example, complying with our obligations under equality legislation or in relation to statutory sickness or maternity rights;
- where the processing relates to personal data which you have made public
- it is necessary for the establishment, exercise, or defense of legal claims.